Job Title: Administration and Finance Assistant

Location: Melton Mowbray, Leicestershire (studio-based role)

Employment Type: Full-time, Permanent

Salary: Competitive dependent on experience + benefits

About us
We are a multi award winning RIBA chartered architectural practice recognised for delivering innovative and thoughtful architecture across multiple sectors. Our work is driven by our passion for a rigorous design process. With a collaborative team and a carefully curated portfolio, the studio offers a professional yet creative environment where precision and attention to detail are highly valued.

About the role
We are seeking an Administration and Finance Assistant who will become an integral part of the studio’s operational backbone, supporting both the creative and commercial functions of the practice.

This is a key support role suited to someone who takes pride in organisation, clarity, and efficiency. You will be part of the smooth day-to-day running of the studio while providing considered finance assistance that supports project delivery and business management. The position requires professionalism, complete discretion, and the ability to work comfortably within a design-focused environment. 

Key responsibilities

Studio and administration support

• Acting as the first point of contact for clients, collaborators, and visitors, maintaining a polished and welcoming studio presence
• Managing diaries, meetings, and internal coordination with accuracy
• Preparing well-presented documents, reports, and submission materials
• Supporting project administration, including structured digital filing and document control
• Assisting with scheduling, travel, and general coordination for the directors and project teams
• Maintaining studio supplies and facilities, and relationships with external vendors 

Finance and commercial support

• Assisting with supplier invoices, expenses, and payment preparation
• Supporting client invoicing and fee monitoring across multiple projects
• Maintaining accurate financial records and structured bookkeeping processes
• Assisting with timesheet monitoring and project cost awareness
• Providing support for monthly reporting and general financial administration 

About you

• Previous experience in an administration role with finance or bookkeeping exposure, ideally within architecture, design, or professional services
• Highly organised with exceptional attention to detail and presentation
• Strong written and verbal communication skills with a professional, calm manner
• Confident numerical ability and care when handling financial information
• Proficiency in Microsoft Office, particularly Excel, and comfortable learning new systems
• A proactive, discreet, and dependable approach
• The desire to be part of the culture of a creative studio 

Desirable

• Experience with Xero accounting software or similar
• Familiarity with project-based fee tracking or timesheet systems
• Experience supporting senior leadership within a design-led environment

What we offer

• Competitive salary reflective of experience
• Benefits package including pension scheme, healthcare, discretionary profit share bonus scheme
• 22 days annual leave, plus bank holidays
• Plus, holiday on the day of your birthday
• Plus, holiday over the Christmas period
• Opportunities for professional development and increased responsibility
• A friendly, design-focused collaborative studio environment with an inclusive culture
• Free parking, onsite gym and café

How to apply

Please submit your CV and a concise cover letter outlining your experience and interest in the role to our Head of Finance & Business; r.harvey@hssparchitects.co.uk.

All candidates must have a right to work in the UK, which will be checked in line with Home Office and Government employment requirements.

By HSSP Architects